BUTLER FARMS H/O MONTHLY MEETING
ANNUAL MEETING
April 21, 2009
CALL TO ORDER: 7:10 PM
IN ATTENDANCE: Quorum of Board – Diane, Robyn, Dave, Jerry, Lyle, Joan
Attorney Michael Emery
41 Homeowners present
Lyle made motion to waive roll call – seconded by Joan
Lyle made motion to waive reading of minutes of 2008 – seconded by Joan
TREASURERS REPORT:
• End of December $417,227.21 in Cash Accounts
• 25,000.00 Accounts Receivable
• Dave highlighted general description of Special Assessment and payments to Bank and
Contractor. Legal fees exceeded budget by $3,000.00.
• 2009 Budget – added special reserve this year.
• A general description of operating expenses for 2009 was explained.
• Question?? What recourse do we have against non payers?
PRESIDENTS REPORT:
• Diane will be stepping down at President as of tonights meeting.
• Hidden Hammocks Estates claim for damages due to construction – Diane called Integrity
Management and spoke with representative. We would like some proof of our misdoings.
• Continue to check website and use email contact page to keep in touch.
OLD BUSINESS:
• Street resurfacing complete
• Landscaping – replacement of old and dying plants and trees to be completed once the rainy
season starts.
• Sprinkler pump has been repaired
• Extension of Assessment loan will be paid off by 2011
• Awaiting close out of Code violation
NEW BUSINESS:
• General discussion – building on easement
• Lake access easement
• Landscaping issue – ficus in homeowners backyard abutting Oakbrook wall.
MOTION to adjourn at 8:05 pm by Jerry
Robyn seconded MOTION.
BOARD MEETING / CALLED TO ORDER BY Lyle at 8:10pm
• Quorum of Board present
• Dave nominated Jerry Renda for President – Joan seconded the motion.
• Lyle nominates Chuck Witt to be a non – voting member of the Board – Joan seconded the
motion.
• Lyle motioned to adjourn at 8:40PM.
ANNUAL MEETING
April 21, 2009
CALL TO ORDER: 7:10 PM
IN ATTENDANCE: Quorum of Board – Diane, Robyn, Dave, Jerry, Lyle, Joan
Attorney Michael Emery
41 Homeowners present
Lyle made motion to waive roll call – seconded by Joan
Lyle made motion to waive reading of minutes of 2008 – seconded by Joan
TREASURERS REPORT:
• End of December $417,227.21 in Cash Accounts
• 25,000.00 Accounts Receivable
• Dave highlighted general description of Special Assessment and payments to Bank and
Contractor. Legal fees exceeded budget by $3,000.00.
• 2009 Budget – added special reserve this year.
• A general description of operating expenses for 2009 was explained.
• Question?? What recourse do we have against non payers?
PRESIDENTS REPORT:
• Diane will be stepping down at President as of tonights meeting.
• Hidden Hammocks Estates claim for damages due to construction – Diane called Integrity
Management and spoke with representative. We would like some proof of our misdoings.
• Continue to check website and use email contact page to keep in touch.
OLD BUSINESS:
• Street resurfacing complete
• Landscaping – replacement of old and dying plants and trees to be completed once the rainy
season starts.
• Sprinkler pump has been repaired
• Extension of Assessment loan will be paid off by 2011
• Awaiting close out of Code violation
NEW BUSINESS:
• General discussion – building on easement
• Lake access easement
• Landscaping issue – ficus in homeowners backyard abutting Oakbrook wall.
MOTION to adjourn at 8:05 pm by Jerry
Robyn seconded MOTION.
BOARD MEETING / CALLED TO ORDER BY Lyle at 8:10pm
• Quorum of Board present
• Dave nominated Jerry Renda for President – Joan seconded the motion.
• Lyle nominates Chuck Witt to be a non – voting member of the Board – Joan seconded the
motion.
• Lyle motioned to adjourn at 8:40PM.