BUTLER FARMS H/O ANNUAL MEETING
April 19, 2011
CALLED TO ORDER BY JERRY RENDA, PRESIDENT at 7:12 PM
• Jerry produced notice of meeting
• Determination of Quorum
Homeowners present 53 – no quorum
Board members present 6 – quorum/yes – Jerry, Robyn, Dave, Joan, Lyle & Chuck
Attorney representative – Marisol Basulto
• Request Waiver of Roll Call
Motion by : Lyle Schwartz
Seconded by: Godfrey Misus
Motion carried.
TREASURERS REPORT: End of year 2010 = $ 71,438.38
Long term 104,846.12
Short term 4,776.64
End of Dec. receivable $23,906.00
• Review of Financial statement for 2010
• Review of Budget for 2011
• Review of Expenditures – landscape maintenance & improvements / attorney fees
• Budget for 2011 – overview
• Delinquent by year – 2008 = 26 = $10,140.00
2009 = 25 = 9,750.00
2010 = 56 = 21,840.00
2011 = 183 = 71,370.00
• All delinquent accounts 2010 and earlier are in collections.
• Chuck provided an overview of collections procedure
PRESIDENTS REPORT:
• Introduction of Board Members
• Brief review of why Board has changed our collections procedure.
• Special assessment will end this year but don’t expect dues to go back to original amount of
$225.00
• Dues will raise as costs raise
• Sidewalks cleaned / will become a more regular maintenance
• Renovated medians
• Extensive work at both entrances
• Robyn instrumental in getting $5000.00 grant for renovations
• Entrances repainted
• Lighting fixture replacement at entrances
• Future work – Hidden Hammocks wall
• Brief overview of Hidden Hammocks lake ** status ** Pine Tree allocated plus/minus $100,000.00
for repairs – work will begin when school ends – expected 1 month construction duration
• NEW BUSINESS:
• Jerry introduced Marisol Basulto of MBR
• Marisol Basulto
- description of firm
- description of current conditions
- description of collection process
-demand letter
-second letter / place lien
-foreclosure on homeowner – bank is still primary note holder / HOA can
take
possession and rent home
FLOOR OPENED TO HOMEOWNERS FOR DISCUSSION:
• question – When checks are received, how long does it take to post & deposit ?
answer – plus/minus 3 days
• Homeowner Jeff Rubman suggests HOA networking meeting
- possibly send letter
- possibly post on website
- Homeowner Ralph D’Angelo has questions regarding lake bank erosion at
individual
homeowners property.
- Homeowner Joyce Carty spoke about neighbors mailbox being vandalized
- Homeowner Donna Kamb reported she has found homeless sleeping in her back patio area
-Homeower Sandy Davis asked if homeowners are allowed to rent rooms on a weekly basis
- Homeowner Atul Patel asked who trims black olive trees on area between sidewalk & street
- Homeowner Daniel Miquero spoke about crime watch / neighborhood watch and getting
email
. addresses from homeowners who would like to
participate
- Homeowner Godfrey Misus spoke about calming devices for NW 64th Drive ( heading north
).
Vote taken from homeowners in attendance on who would like to have a study done.
More than 50% voted YES on a study.
MOTION TO ADJOURN BY: Lyle at 8:45 PM
Seconded by Robyn
Motion carried.
BUTLER FARM BOARD MEMBERS MEETING
CALLED TO ORDER: 8:50 pm
PRESENT: Jerry Robyn Lyle David Joan Chuck
All business to be held off until May meeting.
MOTION TO ADJOURN BY: Lyle at 8:55 pm
Seconded by David
Motion carried.
April 19, 2011
CALLED TO ORDER BY JERRY RENDA, PRESIDENT at 7:12 PM
• Jerry produced notice of meeting
• Determination of Quorum
Homeowners present 53 – no quorum
Board members present 6 – quorum/yes – Jerry, Robyn, Dave, Joan, Lyle & Chuck
Attorney representative – Marisol Basulto
• Request Waiver of Roll Call
Motion by : Lyle Schwartz
Seconded by: Godfrey Misus
Motion carried.
TREASURERS REPORT: End of year 2010 = $ 71,438.38
Long term 104,846.12
Short term 4,776.64
End of Dec. receivable $23,906.00
• Review of Financial statement for 2010
• Review of Budget for 2011
• Review of Expenditures – landscape maintenance & improvements / attorney fees
• Budget for 2011 – overview
• Delinquent by year – 2008 = 26 = $10,140.00
2009 = 25 = 9,750.00
2010 = 56 = 21,840.00
2011 = 183 = 71,370.00
• All delinquent accounts 2010 and earlier are in collections.
• Chuck provided an overview of collections procedure
PRESIDENTS REPORT:
• Introduction of Board Members
• Brief review of why Board has changed our collections procedure.
• Special assessment will end this year but don’t expect dues to go back to original amount of
$225.00
• Dues will raise as costs raise
• Sidewalks cleaned / will become a more regular maintenance
• Renovated medians
• Extensive work at both entrances
• Robyn instrumental in getting $5000.00 grant for renovations
• Entrances repainted
• Lighting fixture replacement at entrances
• Future work – Hidden Hammocks wall
• Brief overview of Hidden Hammocks lake ** status ** Pine Tree allocated plus/minus $100,000.00
for repairs – work will begin when school ends – expected 1 month construction duration
• NEW BUSINESS:
• Jerry introduced Marisol Basulto of MBR
• Marisol Basulto
- description of firm
- description of current conditions
- description of collection process
-demand letter
-second letter / place lien
-foreclosure on homeowner – bank is still primary note holder / HOA can
take
possession and rent home
FLOOR OPENED TO HOMEOWNERS FOR DISCUSSION:
• question – When checks are received, how long does it take to post & deposit ?
answer – plus/minus 3 days
• Homeowner Jeff Rubman suggests HOA networking meeting
- possibly send letter
- possibly post on website
- Homeowner Ralph D’Angelo has questions regarding lake bank erosion at
individual
homeowners property.
- Homeowner Joyce Carty spoke about neighbors mailbox being vandalized
- Homeowner Donna Kamb reported she has found homeless sleeping in her back patio area
-Homeower Sandy Davis asked if homeowners are allowed to rent rooms on a weekly basis
- Homeowner Atul Patel asked who trims black olive trees on area between sidewalk & street
- Homeowner Daniel Miquero spoke about crime watch / neighborhood watch and getting
. addresses from homeowners who would like to
participate
- Homeowner Godfrey Misus spoke about calming devices for NW 64th Drive ( heading north
).
Vote taken from homeowners in attendance on who would like to have a study done.
More than 50% voted YES on a study.
MOTION TO ADJOURN BY: Lyle at 8:45 PM
Seconded by Robyn
Motion carried.
BUTLER FARM BOARD MEMBERS MEETING
CALLED TO ORDER: 8:50 pm
PRESENT: Jerry Robyn Lyle David Joan Chuck
All business to be held off until May meeting.
MOTION TO ADJOURN BY: Lyle at 8:55 pm
Seconded by David
Motion carried.